Ethical and security principles
The purpose of this document is establish the standard of professional conduct and direct the management of the work to ensure the application of best practices in digital security which protect data integrity and the firm’s reputation, its customers and employees, within a more technological scenario, with increased mobility and information sharing.
Therefore, all lawyers, whether associates or partners, are responsible for complying with the Ethical Principles of Digital Security described below:
1) Act based on ethics, good faith, civility, respect for others, loyalty, caution, prudence, transparency and honesty in the exercise of their professional activities, regardless of whether the person or the digital environment;
2) Have respectable behavior towards society and fully compatible with the values established by the firm, protecting its image and reputation, including meeting rooms, as well as the internet and social media;
3) Use technology in an ethical, safe and legal way, trying to assure productivity in the workplace and avoid distraction, dispersion or errors in the development of the work. Beyond that, use all the security resources offered by the firm for information protection and media or technological tools, like digital certificate and encryption;
4) Protect your digital identity of misuses or integrity damage, in others words, maintaining the confidentiality of passwords and periodically changing combination when prompted by the system. Care of digital certificate, not leaving it out of surveillance and control are also indispensable, even as, avoid situations that could lead to their deterioration or loss, like forget it inserted into the computer when leaving your workstation or leave it exposed to high emissions of electromagnetic waves;
5) Recognize that all information created, accessed, shared, handled, stored or made available in the exercise of their activities, are owned and/or right to exclusive use by the firm, so it should only be used for professional purposes and limited enforcement activities and agreed with the business objectives;
6) Comply with professional and legal confidentiality of corporate information, such as, all confidentiality agreements signed by the firm with customers, and prevent the spread of hoaxes, rumors or lies;
7) Avoid commenting cases, papers or projects, talking about the names of clients in public and/or open access, like restaurants, elevators, hotels, airports, bus terminals and waiting rooms places. Likewise, our team may not expose negatively and/or pejoratively customers and suppliers and/or their work and projects in public or open access environments, especially on the internet and in social media;
8) Comply with the Code of Ethics and Discipline of OAB and current legislation in Brazil, in particular with the principles and constitutional provisions, copyright, personality and image, competition and anti-corruption;
9) Use only legitimate and/or licensed software and Content, respecting the rights of intellectual and industrial property firm and third parties;
10) Act with diligence and ensure the good condition of technological resources, protecting them from physical and logical manner against unauthorized access, disclosure of information and modification, tampering or destruction;
11) Comply with the duty of safe mobility and safe disposal, as standards and procedures established by the Administrative Firm Area;
12) Be responsible for all the work you perform, generate or produce to the firm in the exercise of professional activity, and yet, in compliance with established deadlines and conditions agreed internally and with clients;
13) Previously validate with the General Manager’s firm in case of be necessary mention of works, cases or firm projects in academic settings;
14) Use appropriate language for corporate communication, especially with customers without use of words or phrases that may characterize excessive familiarity, such as affectionate greetings, nicknames or terms that are inappropriate to the workplace;
15) Respecting the limits of freedom of expression and avoid comments or postings on the internet and in social media that may cause crisis of image between the firm and its customers, suppliers and partners, and, in any circumstances, assign the name of the firm to opinions of party political;
16) Use only the corporate mailbox (e-mail and webmail) to transmit and receive information and professional content. In this sense, the content delivery and confidential and/or protected by legal professional privilege via Instant Messengers that do not guarantee the minimum level of security required by the information firm is not permitted;
17) Be aware that it is not allowed to take pictures, shoot, share or publish any images, videos or sounds, unless previously authorized, of the physical firm environment or directly involving the image of its employees.
18) Come dressed appropriately for the work environment and client meetings, internal or external, and keep clean, so there is no lack of decorum and undue exposure of the body;
19) Be aware that the firm monitors its physical and logical environments, by any means necessary, and may at any time inspect (even physically) devices that interact with them, regardless it be a devices corporate or private (Bring Your Own Device – BYOD), with a view to ensuring the safety of their assets and information;
20) Immediately notify the firm of any information security incident that you become aware during the exercise of professional activity or the personal use of the internet and social media;
21) Failure to comply with the ethical principles and digital security set forth herein, shall result in appropriate administrative and legal measures, which may motivate the termination or withdrawal of the society to the violator professional. Cases of plagiarism, piracy, corruption, unfair competition and information leakage are considered very serious offenses.
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